Every asset gets one decision.
Most content libraries grow until no one can say what's in them. "We'll get to it" becomes the filing system. The Content Audit replaces that with one defensible decision per asset — scored against a fixed scale, with a reason written down. Run it yourself, or let an AI do the reading while you keep the call.
The workspace: an inventory database, a fixed scoring scale, and a decision framework.
Score it. The score points. You decide.
Four dimensions, each scored 1 to 4 against exact scale points — so two people reach the same numbers. The total points toward one of four decisions. Try it:
Score all four dimensions to see where the framework points.
Ranges are guides, not rules — an asset scoring 10 with an Accuracy of 1 still gets retired. You make the call and write the reason. The reason is the part that ages well.
Six steps, in order.
Define scope
Name what you're auditing in one sentence before you open the database. If it can't be written in one sentence, it's too wide.
Build the inventory
One row per asset — title, URL, type, owner, last updated. Everything in scope goes in before anything gets scored.
Score each asset
Accuracy, Relevance, Findability, Quality — each 1 to 4 against defined scale points. Finish one asset before the next.
Apply the framework
The total score points to one of four decisions: Refresh, Repurpose, Retire, or Leave.
Write the reason
One sentence. Not a description — a justification. This is the part that saves you when someone asks why, six months from now.
Route the finding
Refresh and Repurpose leave with a Finding ID. Retire gets a retirement date. Leave gets a review date. No row is done without one.
The agent reads. You decide.
Connect Notion AI or an MCP agent and the labor changes hands: it reads each asset, suggests scores, and drafts reasons. The line between its work and your call is written into the database schema — not left to discipline.
The agent may
- Read every page and every row
- Suggest content type and all four scores
- Draft the reason for you to edit
- Create rows and update status
You decide — always
- Decision — the agent suggests; you set. A decision you haven't reviewed is not a decision.
- Reason — the agent drafts; you edit and approve. It represents your judgment.
- Brief Created — you only, once a brief exists.
- Audit Date — you, at the time of review.
A system, not a blank template.
Content Inventory database
One row per asset — scoring, decisions, reasons, and cross-system reference keys. Five prebuilt views.
Scoring Criteria
All four dimensions with exact 1–4 scale points, so scoring is repeatable.
Decision Framework
How scores resolve into Refresh, Repurpose, Retire, or Leave — and what each decision requires next.
Worked Example
One asset carried end to end, so you can see the standard before you meet it.
Field Guide
Every field defined: what it captures, valid input, and what breaks downstream if it's skipped.
Running This With AI
How to connect Notion AI or an MCP agent, with the full field permission map.
What changes.
Before
A content library you can't account for. Pages you suspect are out of date but haven't checked. Decisions made in meetings and lost by the next one. No way to explain, six months later, why something was cut or kept.
After
Every asset in scope has one decision and one reason, recorded in a single database. The scoring is consistent enough that a second person reaches the same numbers. You can say what your content is worth — and defend it.
Fair questions.
Do I need AI to use this?
No. The audit runs fully by hand. AI changes who does the reading and drafting, not how the system works.
Why can't the agent make the decisions?
Because an audit where every call was made by an agent and signed off without review is a list, not an audit. The human judgment is what makes the decisions defensible — and that boundary is written into the database, not left to discipline.
How is the scoring kept consistent?
The Scoring Criteria page defines every scale point for all four dimensions. Two people scoring the same asset against those definitions arrive at the same numbers. The score is read off a standard, not estimated.
Does this require the other Fully Inhabit tools?
No. The Content Audit is complete on its own. The Finding ID is there so the work can travel if you also run The Content Brief and The Editorial Pipeline.
Do I need a paid Notion plan?
No. You duplicate the template into your own workspace and it runs on any plan, free included. It's yours to keep.
What does one purchase cover?
You and your own team, in your own workspace — duplicate it once, keep it for good. Deploying these systems for clients as an agency, consultant, or freelancer needs the Agency License ($179, unlimited client workspaces), sold separately in the Fully Inhabit shop.
Say what your content is worth — and defend it.
Add your first asset, score it, and give it one decision with a reason you can stand behind. Deciding is the first of three jobs — The Fully Inhabit Suite carries every finding from here to published.